Showing posts with label efficiency. Show all posts
Showing posts with label efficiency. Show all posts

Tuesday, 28 March 2017

Being a digital generalist in a world full of specialists

I'm Becky and I'm a Digital Producer at Cancer Research UK. You're probably thinking "What's a Digital Producer?". People often don't understand what we do. Our job title is pretty vague. But that's because we're digital 'generalists'.

Back in the early days of the web everyone was a generalist ("Webmaster"): but it became apparent fairly quickly that there's more to creating and running a website than just buying a URL, sticking up some content and clicking publish. There's now a huge variety of ways you can become a digital specialist, from developing to diving into analytics - but being a generalist, like a Producer, is still a skill in itself.

What is a Producer anyway?

Producers have a broad understanding of all the digital disciplines and, while our role is difficult to summarise, we basically help teams understand what a good digital experience is and how to deliver it for their users.

We're responsible for working with our colleagues across the organisation to produce user-centric content, campaigns and products that meet the highest digital standards, follow best practice and represent our brand.

On a day-to-day basis we can be found:
  • creating or amending content on our content management systems
  • setting up and measuring tests
  • facilitating user testing/interviews
  • analysing metrics
  • writing user stories
  • finding great imagery and optimising it for the web
  • copywriting for the web
  • training people on all of the above, both formally and informally, and
  • supporting colleagues from across the organisation during Digital Hour, which I'll touch on later in this post

Team work makes the dream work

Of course we can't do all this by ourselves.

While we have knowledge of things like UX, wireframing, accessibility, content strategy, HTML, SEO, analytics and product development, we're part of a cross-discipline team which includes skilled specialists in these areas and part of our role involves knowing when to call in the experts, utilising their in-depth knowledge so we can make our digital offering the best for our users (and learn ourselves at the same time!).

Greg already shared how we communicate with each other, using software like Slack and Trello, and these free tools are vital in making sure we can work with our colleagues quickly and effectively. We also have regular stand ups and demos where we show what we've been up to and what we've discovered, so we're sharing knowledge, reducing duplication and all learning together.

Variety is the spice of life 

If you talk to anyone in my team, you'll quickly find the thing we like most about our job is that we get to be involved in everything. Really, everything.

We're constantly learning and having the chance to experience working across all the digital disciplines means we can find out what we'd like to specialise in in the long-term. Since I joined the team, just 10 months ago, I've seen 3 Producers move on to UX and Product Management roles. Getting involved is encouraged at Cancer Research UK - and it's really fun to have such a varied role!

We're also helping the organisation become more digitally empowered, which is saving money that can instead go towards our life-saving cancer research. For example, as part of a spoke to improve prospective volunteers' online experience, we built a registration of interest form so that specialists who want to share their experience in things like finance and photography can give us their details: we've seen 4 times as many registrations as we expected and these volunteers are potentially worth a staggering £3m a year.

Training and support

For colleagues who want to improve their digital skillset, the production team hold regular Introduction to Drupal training and, of course, offer ad-hoc help, guidance and support.

We also host Digital Hour twice a week, where people can drop in and see us with queries or refreshers on quick Drupal tasks, such as how to upload a web-optimised image and ensure it has an appropriate alt tag.

Besides the buzz we get from knowing we're benefiting the charity, one of the best things about being a Producer is getting to work with people across the organisation, helping them to realise all the ways in which being more digital can benefit them, the organisation and their users. It's incredibly rewarding and exciting.

Becky Colley
Digital Content Producer

Friday, 27 January 2017

Why should charities use Jira and Confluence to get things done?

I recently spoke at an Open Charity meetup event in London about how charities can save thousands, reduce waste and create awesome digital products using tools made by a company called Atlassian. Here are some of the main takeaways from that presentation. Powerpoint slidedeck can be downloaded here

What are JIRA and Confluence?

Jira

Jira is used to track tasks and issues for your project and helps you deliver more work, faster. It is popular with software teams but is by no means limited to them. A team using Jira can easily track many types of work, from simple tasks to bugs and user stories common to agile teams. We use multiple management styles at Cancer Research UK, and Jira is well-suited to many situations. The main benefit of Jira over good old white board and post-its is its reporting capability: all the work your team has ever done is kept in Jira so you can set up powerful dashboards and reports which empower managers to better forecast future delivery.

A Cancer Research UK JIRA board

Confluence

Confluence is essentially a wiki for your organisation. it is a great tool for team collaboration and document management. Have you ever spent half an hour searching for that really important information buried somewhere in your email inbox? Confluence allows your teams to have 'one source of truth' for collaborative documents and meeting notes. Powerful macros allow you to dynamically display content to keep landing pages fresh. If integrated with Jira, you can dynamically link to lists of work items and dashboard widgets (See 'examples of good user stories' Jira widget below).

Examples of some user stories at Cancer Research UK. The columns are key, summary, team, created and updated.

Why should I care?

If you are a registered charity and you have the capability to install and configure these programs in-house, they are completely free for you. This would include many add-ons which normally cost thousands.
These tools allow teams to be on the same page with high visibility and transparency of their work (see project dashboard below). They are highly configurable such that they can scale from a tiny startup to a massive enterprise-grade company. Dynamic reporting tools and dashboards eliminate what might otherwise be manual effort. 
A JIRA dashboard

What about other tools?

At Cancer Research UK, we use a combination of tools for Digital delivery.  We want delivery teams to be free to choose the tool that is right for them. There are competing products but lately we've found Slack, Trello, JIRA and Confluence to be the most useful. But it is a crowded field. Competing in this space are Sharepoint, Yammer, Skype, Hipchat, VersionOneMS Office and Google Drive to name but a few. For a charity which needs to watch their budget, I recommend Trello, the Atlassian tools, Slack and Google Drive.  Pivotal Tracker is also worth a mention, as they have a significant free plan for non-profits.

Conclusion

Whether you’re a charity of 5 people or 500, the tools described here will help you deliver high quality work, quicker, across multiple projects varying in degree of complexity. See below for further reading and video tutorials. 

Open Charity Meetup

Open Charity is a public meetup based in London. For several years it was a rag tag group of charities and their partners meeting privately, but as of late 2016, their public events feature guest speakers, lightning talks and networking. Their focus is on bringing charities and partners together to collaborate and share open solutions to create value in the digital space. If you are interested in sponsoring, speaking or providing a venue, please get in touch via one of these channels.